Why content repositories need IRM?

BANGALORE, INDIA: Today, organizations worldwide are being bombarded by volumes of information flowing through email, internet and mobile devices. There is a continuous inflow and outflow of documents being created, transferred, modified, stored and disposed.

Enterprises invest in sophisticated collaboration tools to reduce and manage document flow. The systems come in different flavors like electronic content management (ECM), business process management (BPM), knowledge

management (KM) and document management systems (DMS) which, for our purpose, we will refer to as Content Repository.

In most cases, Content Repositories have been deployed within the enterprise for intra-enterprise collaboration. The need and deployments of content repositories is now quickly expanding to go beyond the enterprise and involve business partners, vendors and sometimes even customers. This however, has left the information contained within the repository vulnerable to mass leakage.

The volatile nature of business relationships also means that information and  systems shared with business partners are used in accordance with pre-defined norms. Ensuring the security of information through the lifecycle of creation, distribution, use, and destruction thus gains importance.

Information rights management (IRM) systems like the ones by Seclore (Seclore FileSecure), Microsoft (Microsoft RMS) and Oracle (Oracle IRM) when deployed along with Content Repositories empower enterprises with the ability to robustly secure and monitor access to content and information within and outside of the repositories.

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