Effective Delegation To become Effective Manager

BANGALORE, INDIA:

Defining Delegation? Delegating is the assignment of tasks and responsibilities to employees.It helps them to contribute to the overall effectiveness of your department /organization.

You become a coach or a teacher, when you delegate. You direct an employee how to perform a new task effectively, show how it is done And then ask that he or she demonstrate the task that has been done.

Delegating means taking time and patience plus follow up to ensure that it is done right. You become a Effective Manager through contribution of other team members

You can't do all the work by yourself. Therefore you must delegate and tap the creativity of each individual. Building good relations with employees will help to motivate them to do the work that needs to be done. Employees begin to like and respect you. More importantly they feel you are enhancing their skills/abilities.

Also read: Innovation in any Business

Why Delegate?

To allocate more time to concentrate to Important tasks

To make use of different team member's specialist skills  

To develop and motivate your staff

To ensure an even spread of work across the team for team-building  

Here are some Tips:

Knowledge is power and hence if you share it, you tend to earn respect. So teach and encourage those who work for you to

learn more than their job.

Set a good example by demonstrating, by doing the work yourself but do not aim to do everything yourself. Your management skills are more important than just getting bogged down in routine tasks. 

Create a relaxed (not pressurized) but efficient working climate.  

Develop a habit to circulate right information (communicate widely).  

Appreciate or give credit where and when it is due. Become Approachable by keeping an open door policy to listen and help.

{#PageBreak#}Why People Don't Delegate?

'I am the BEST attitude' - Believing you are quicker and better yourself  

Feeling Insecure and unwilling to let go of certain jobs  

Lack of faith in subordinates' abilities  

Lot of Fear that subordinates will perform better than manager  

Manager likes to give impression of being overworked  

Enjoys doing particular jobs —so show that you are "getting your hands dirty"  

Lack of training in Management  

Unable to Delegate to Difficult or aggressive subordinates  

No time to delegate and evaluate — as you are bogged down yourselfWhat To Delegate?  

Routine jobs, together with responsibility and power to make decisions   

Complete jobs if possible to give a sense of Achievement  

Jobs that others can do better and probably more quickly too.What Not To Delegate?  

Task of disciplining someone else  

Accountability for the task- Remember that you are overall responsible  

New tasks without giving guidance or training  

Unpleasant tasks which are you don't enjoy or incapable of doing                                                            

How to Delegate : 10

Steps to Take 

Step 1  Analyze your work and identify task you feel will provide you with additional time as well as benefiting the employee to whom you assign the responsibility.

Step 2  Select the most logical individual for the task identified and delegate it. Don't be biased or prejudiced.

Step 3  Instruct the individual selected how to perform the task, even by demonstrating.

Step 4  Most important thing is to task delegated should be done in writing.

Step 5  Seek feedback to ensure that the employee is prepared to assume new responsibility.

Step 6  Allow the employee the free do to practice the new assignment for a few days.

Step 7  Evaluate in a positive way. Don't get angry. Become supportive. Give recognition for good job and correct and coach when errors occur.

Step 8  Consider the rotation of tasks so that other employee also gets skilled in these jobs in case of holidays/ sickness.

Step 9  Delegate those crucial assignments that prepare employees to take over in absence of others-including

yourself.

Step 10 Use their special talents and abilities by discussing new assignments and giving everyone an opportunity to share and contribute their ideas. Review rotation plans to generate enthusiasm.

Action For Effective Delegation

Create a plan for Delegating tasks   

Give a clear brief in WRITING and gain Commitment/ Agreement   

Agree review dates and do commit to them  

Establish Evaluation system and how to rectify error   

Don't hover or keep asking after giving the task — let them do it 

On completion: Always praise in public and always criticize/correct in private

Source: Nashik Industries and Manufacturers Association