DS Group adopts Oracle content management

NEW DELHI, INDIA: Dharampal Satyapal Group (DS Group) has adopted Oracle content management to secure and protect its information assets.

DS Group is using Oracle information rights management (IRM), a component of Oracle content management, to secure, track and protect sensitive and classified documents containing intellectual property, business proposals and proprietary communications between its employee base and extended business network.

"We chose Oracle content management over other solutions from Microsoft, Adobe and EMC because of its advanced capabilities such as interoperability with different applications and also its ability to seal and protect any type of electronic document," said Santosh Singh, GM—IT, DS Group.

Unlike conventional information management products that manage documents, e-mails and web pages while they remain stored within server repositories, Oracle IRM software manages and secures data both on the server side and at the end user device point.

Every copy of the information—be it on the desktop, laptop, mobile wireless device, inside or outside the firewall—is encrypted.

The DS Group has employee strength of more than 2,000 across different functions like sales, marketing, finance, R&D, production and administration.

Employees communicate with personnel across its offices and its expanded network comprising three manufacturing sites in Himachal Pradesh, Uttar Pradesh, North East; 16 depots; 35 consignee sales agents and 1,800 authorized dealers.

This involves exchange of a lot of confidential data between themselves and external vendors. With Oracle IRM, the company will be able to secure and track sensitive digital information such as balance sheets, sales forecasts, investment and acquisition plans, corporate policies and business proposals everywhere it is stored and used.

This technology prevents the unauthorized saving and printing of documents. It also allows authorized users to add and securely exchange information via the Internet.

"With the group on an expansion mode, our directors and managers increasingly transmit sensitive documents among branches and departments. That's why we require a software solution which is user-friendly, secure and capable of helping us to track sensitive information irrespective of where it is stored and how it is used," said Singh

He added: "The advantage of using Oracle IRM is that it protects all types of documents—from MS Office files to images to PDF files. Features such as expiry, print and copy protection help to assure us that nobody, other than the intended users, can access and work on these documents. Unauthorized personnel who try to access these documents can also be traced. Should someone forward these documents to external sources, unauthorized users will not be able to access it."