Empower your mobile workers with Web-based document capture solutions

Vivek Naidu

Growth often brings complexity.

For example, today we create more information than ever before. In fact, current estimates predict that by 2020, 1.7 MB of new data will be created every second for every person in the world.

A variety of businesses today are impacted negatively by the Era of Data Chaos. In a mobile and geographically dispersed world, work happens everywhere. Information needs to be entered into systems on the go and accessed at point of need without compromise.

The key to harnessing the power of data is to simplify systems, so it’s easy to extract the key information out of the noise and make better business decisions.

Many companies start their digital transformation by scanning documents and filing them away in digital archives. For some business requirements, that’s what’s needed.

But to really unlock the power of your data, look to capture solutions that automatically extract critical information and connect to your business processes. This is where web-based capture solutions can help.

Give mobile workers time back with web-based capture

People who are responsible for big picture objectives and client relationships are short on time. Meetings and travel cut heavily into their schedules. And they can’t afford to lose time to legacy processes that delay progress.

The more a mobile worker can reduce mental space dedicated to overhead tasks, the better for the entire organization.

Web-based document capture enables mobile workers to snap photos of receipts on the road, and rely on the document management system to deal with them. The receipts are now in the right hands, and they can free themselves up to focus on what really matters.

Centralize control and enable remote locations

One of the most compelling reasons for implementing web-based capture is to lighten your IT department’s load. Web-based capture allows:

Scalability: Web-based document capture solutions live in the cloud, so they don’t require the commitment (or investment) that comes with an on-premise solution. Scaling up or scaling down in number of users and other licensing factors is much simpler with this model.

Remote Administration: IT support staff don’t need to install software locally or train users for each new process. Using a web-based tool means that drivers and applications can be deployed centrally in a fraction of the time.

The Benefits

The benefits to web-based capture for distributed teams and mobile workers are clear: improved customer experience and internal efficiency. Getting started with web-based capture is not difficult. Solutions like this can be set up and securely deployed wherever an Internet connection exists and has established itself as a game-changer for increased revenue and for survival also.

The author is Vice President, Information Management, Kodak Alaris India