Web conference is one of the simplest and cost-efficient way to overcome this challenge. All you need to conduct a webinar is a computing device, Internet connection with decent bandwidth, webcam, mike and speakers. There are lots of web conference solutions available in the market, each having their own feature sets.

The goal is to make all participants present at a single place. We evaluated some solutions that offer right web conferencing features like screen sharing, file sharing, video conference, live chat, presentation recorder and meeting scheduler.

Cisco WebEx

It is one of the leading online meeting centers. WebEx is a secure and reliable web-conferencing solution for both SME and large enterprises. It enables you to collaborate and easily organize meeting over the web from anywhere.

WebEx has a wide range of features, for instance, the WebEx Meeting Center can hold online meeting for up to 25 participants at a time from your desktop or laptop. Once a webinar begins, it gives you the ability to share presentation, documents, web cam, and demo applications. It also has integrated teleconferencing facility.

WebEx web-conferencing is extremely user-friendly, with just mouse clicks you can share your desktop remotely, have audio/video conferencing and share files with the participants. It allows you to schedule meetings for future or start instantly and invite your employees or co-workers to join via email, text message or just giving them the web address over the phone.

Once an invitation is sent, participants can join easily by clicking the link given to them and feel like sitting in a conference hall. As an organizer of meeting, you have the option to record your meeting. You can also chat with the meeting members and put notes for anyone during the meeting. WebEx can be launched on any Windows, Mac and Linux/Unix supported systems.

What lacks in it is the limited number of participants which is least amongst the four. They do allow you to bring more participants in your meeting, but for that you have to make a request to their support team and pay per minute for every individual participant.

WebEx is a user-friendly software having many features. Only concern is that you need to pay for additional participants beyond 25.